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BY LAWS OF ACT

W e the people of ACT, in order to make real our beliefs, facilitate effective participation in the political process, promote Justice for all, ensure tranquility of our neighborhoods, our cities, our nation and our world, provide for the common defense of all peoples against tyranny and oppression in any guise, promote the general welfare and harmony of people and protect the natural resources our planet and secure the Blessings of Liberty for all people do ordain and establish these articles for the members of ACT.
Further, we the members of ACT recognize that the achievement of our ideals begins as we approximate these ideals in our strivings. W e re-assert one of the basic tenets of democracy that truth has a unique power of its own and the lasting test of such truth is its ability to survive honest scrutiny. These principles in no way diminish the necessity of knowledgeable assessment of power relationships or some of the lessons of “practical politics”, These latter values can be essential servants of our highest ideals.
In keeping with the principles that we as members of ACT have set forth, we would like to recommend these goals:
A. To promote and assist causes and candidates who appeal strongly to the philosophy of this organization.
B. To provide an open forum for all interested candidates so that issues of interest to the membership can be discussed.
C. To provide means of communication to the membership through a newsletter. D. To establish monies fo the use of the organization.
E. To serve the community through a series of community forums and workshops, thereby attracting new members.

I. AUTHORITY

A. All powers of ACT shall reside in the General M embership. B. Only members can vote at any meeting.
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II. MEMBERSHIP

A. M embership shall be determined by payment of dues. Dues shall be set by the
Steering Committee.
B. A membership form shall be submitted by or for each person or household requesting to be a member or members. A separate check or other form of separate payment shall be submitted with each new membership.
C. The membership terms shall be one year and shall run from January 1, through
December 31, with a three month grace period for renewal.

III. MEETINGS

A. General M embership meetings shall be held at least twice a year. Additional meetings shall be called by the Steering Committee as necessary, or upon petition by 15% of the General M embership.

IV. ADMINISTRATION

A. The administration of ACT shall consist of a Steering Committee composed of officers, committee chairpersons and past presiding Chairpersons.
B. The General M embership, at a regularly scheduled meeting, shall elect officers: no more than three nor less than two presiding chairpersons, and at least one secretary and at least one treasurer.
C. The terms of office for members of the Steering Committee shall be two years. Elections shall be held within three months following statewide general elections.
D. A recall election shall be held upon petition of 20% of the General
M embership.
E. The Steering Committee may appoint temporary offices in the event of a vacancy until the next General M embership meeting, at which a successor will be elected for the remainder of the term.
F. Committee Chairpersons shall be appointed by the Steering Committee.
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V. POW ERS AND RESPONSIBILITIES OF THE STEERING COM M ITTEE

A. Steering Committee M eetings shall be held monthly. M eeting shall be advertised and open to the membership. All ACT members active on committees may vote on all matters.
B. The Steering Committee shall establish committees and forays as it deems appropriate. The Steering Committee shall establish Standing Orders to facilitate the orderly functioning of the organization. Standing Orders and amendments to Standing Orders must be approved by a 2/3 vote of those attending a Steering Committee meeting.
C. The Steering Committee shall be authorized to make policy decisions on consensus issues among ACT members where time or other factors do not permit consultation with the General M embership. Consensus issues, for the purpose of thee bylaws shall be said to exist when 3/4 of the Steering Committee present at a regularly scheduled meeting, or when 3/4 of the total Steering Committee at a Special M eeting, or when polled, agree, or when 3/4 of the total Steering Committee at a Special M eeting, or when polled, agree. The Steering Committee shall inform the General M embership of such decisions in the next newsletter.
D. The Steering Committee shall authorize expenditures for routine
administrative functions, including fund raising and program events. Further, the Steering Committee is authorized to spend funds as it deems necessary on consensus issues among ACT members between General M embership meetings. The Steering Committee may establish a contingency fund.
E. Nine M embers of the Steering Committee shall constitute a quorum.

VI. ENDORSEMENTS AND ORGANIZATIONAL SUPPORT

A. There is no quorum requirement.
B. ACT may offer its organizational support to causes or candidates upon a 60% majority in an endorsement ballot. Organizational support shall consist of access to all files and materials and such monies as voted by the Steering Committee.
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C. If 3/4 of the Steering Committee present at a regularly scheduled Steering Committee meeting, or 3/4 of the total Steering Committee at a special meeting, agree that there are more than three candidates whose philosophies are consistent with those of ACT and who have substantial support among ACT members, then the Steering Committee may, before the balloting, reduce the required percentage for organizational support to 50% plus one of those voting.
D. All ballots may or may not be accompanied by a recommendation of the Steering Committee for each race or issue. Balloting shall be conducted by mail and/or at a special election meeting.
E. The General M embership shall be notified as feasible of Steering Committee meetings or other committee meetings at which action on endorsement or endorsement procedures will take place.
F. Upon petition of 20% of the membership the Steering Committee shall issue a special endorsement ballot.

VII. ELECTION PROCEDURES

The membership of ACT recognizes that ACT is a democratic organization dependent on the good will of its members. Towards this end the following rules shall govern the election procedures for ACT endorsements. The purpose of these rules is to prevent the manipulation of the endorsement process, to safeguard the voting privileges of members and to further the democratic principles and procedures of ACT.
A. A new member who wants to vote on ACT endorsements must become a member by the meeting of the Steering Committee at which recommendations for endorsements are made to the General M embership
B. M embers must be eighteen years of age or older in order to vote in ACT
endorsement elections.
C. No proxies or duplicated ballots may be used in ACT endorsement electons. D. The Election Procedure Committee shall devise a system to stamp, emboss or
sequentially number each ballot and ballot envelope with the goal of ensuring the integrity and privacy of the ballot.
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E. Each completed ballot sent in by mail shall be submitted in the ACT ballot envelope. Each voting member in the household must sign the outside of the ACT ballot envelope.
F. Each member who casts his or her ballot at a General M embership M eeting at which an election is held to vote on endorsements must sign a voter roster and submit his or her ballot to the Election Procedures Committee member present not more than ten minutes after the last speaker. The person chairing the General M embership meeting shall announce the specific deadline for submission of all ballots.
G. The counting of ballots for any ACT election shall be conducted by the Elections Procedures Committee. No persons other than the Co-Chairs of ACT or representatives of candidates being considered for ACT’s endorsement may observe the counting of ballots. Such observers shall be permitted to view the ballot counting process only if they remain silent and do not physically interfere whith the persons counting the ballots.
H. Any challenges to specific ballots shall be decided by a majority of the Co- Chairs of ACT.

VIII. Access to ACT General Files and Computer Data

A. Except for those circumstances outlined below, no access to the ACT files and computer data (herein known as files) shall be granted without the formal endorsement of the General M embership acting in accordance with the procedures for endorsement set forth in these By-laws.
B. The Steering Committee shall have the authority to permit access to ACT files in advance of formal endorsement of the requesting party if and only if:
1. W ritten notice of the intention to make the request at a regular meeting of the Steering Committee is received by the Steering Committe members at least seven (7) days in advance of the meeting. (If notice is mailed at least twelve (12) days prior to the meeting, this shall constitute a presumption that the required seven (7) days notice requirement has been satisfied.)
2. A quorum of the Steering Committee is present at the time of voting on the request. (No telephone polling or proxies of any kind shall be permitted.)
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IX. AM ENDM ENT TO THE BYLAW S
A. The General M embership may amend these bylaws by a simple majority of those voting on the amendment. Amendments shall be proposed upon petition by 20% of the General M embership or by the Steering Committee.
B. Proposed amendments shall be published and submitted to the General
M embership for a vote. All changes not accepted shall be referred to committee
Adopted 1973
Amended June 18, 1975
Amended October 15, 1975
Amended November 1979
Amended January 2014
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ST A N D IN G O R D E R 1

A. RULES AND PROCESS APPLICABLE TO ENDORSEMENT OF ALL CANDIDATES AND BALLOT PROPOSITIONS

In addition to the procedures specified in the ACT Bylaws, the following rules shall be followed in the process of determining all ACT endorsements of candidates and ballot propositions of all candidates:("Propositions referred to herein refers to initiative, referenda, recalls, propositions and ballot measures). The ACT Research Committee is
an advisory committee to the Steering Committee. Any member of ACT can participate in the Committee's interviews of candidates and discussion of propositions and vote on endorsements to be recommended to the Steering Committee.
1. The ACT process for endorsement should be expedited where feasible but should not be done in ways that sacrifice its strengths and integrity. At an appropriate time, but preferably no later than the close of filing, the chair of the Research Committee shall tentatively recommend to the Steering Committee the races on which ACT will take a position.
2. If any individual or group should make a presentation at a Steering Committee meeting relating to a ballot proposition or candidate endorsement there must also be an
opportunity for those on the other side to make a presentation before any endorsement or recommendation can be made. Normally such matters should be referred to the Research Committee before any decision is made.
3. The three step process of (1) Research Committee interviews,recommendations, and report; (2) Steering Committee consideration, recommendation, and report; and (3) elections provides a system of checks and balances.
4. The ultimate endorsement decision in all matters resides with the General M embership and shall not be vested with the Steering Committee except as otherwise provided in the bylaws.
5. The process of providing a mailed ballot to members in primary elections maximizes participation by the greatest number and widest breadth of the ACT membership. Endorsements in primary races shall not be made solely by those that are able to come to a General M embership M eeting.
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6. The Research Committee's voting results, the Steering Committee's voting results and the Steering Committee Report with a ballot shall be sent out in first class mailer either as a special edition of The Phoenix of as a special mailing to expedite the process.
7. The standard form letter inviting candidates to interview with the Committee shall contain an additional sentence which precludes the candidate from stating that he or she is endorsed or recommended by the ACT Research or Steering Committees and advises him or her that only upon a formal ACT endorsement by the General M embership may the name ACT appear in his or her mailings or statements.
8. The standard form letter inviting candidates to interview with the Research Committee shall state that ACT is a non-partisan, progressive organization with a history of endorsing progressive candidates. This letter shall include names of persons and related issues ACT has endorsed in the past.
9. Candidates shall not be sent questions in advance but should be expected to bring resumes to the interviews.
10. ACT members who are the candidates' spouses family members, office staff, anyone serving in an official capacity with the candidates' campaigns or an incumbent in any seat on the same governing body may not be present or participate in the interviews for that seat.
11. The Research Committee and its recommendations are absolutely confidential until presented to the Steering Committee. Only Research Committee M embers who participate in the interviews shall be entitled to know what the Steering Committee recommends until the report is presented at the Steering Committee meeting.
12. The Research Committee Report when presented and distributed to the Steering Committee is not a public document and may not be released to candidates or non-Steering Committee members. This document shall be considered "off the record” for purposes of disclosure to the press. The Report shall be collected at the end of the Steering
Committee's deliberations. The Co-Chair presiding at the meeting of the Steering Committee and the Research Committee Co-Chair shall prepare the report of the Steering Committee to be sent to the General M embership with a ballot. They shall edit the report from the Research Committee for consistency in length and substance among the candidates seats and propositions and an accurate reflection of the thinking of both the Research and the Steering Committee. The only document that may be released is the
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official report of the Steering Committee when published in The Phoenix and only in that form.
13. At the Steering Committee meeting at which recommendations for endorsement are considered, the Co-Chair or Research Committee Co-Chair shall make an announcement explaining the ACT endorsement process and explaining that no-one candidate may use the ACT name to imply an endorsement until the membership votes and endorses that candidate or proposition.
14. Candidates may attend the ACT Steering Committee meeting at which endorsements are considered when the Research Committee Report is to be presented. Before the presentation of that report, alI candidates must leave even if the candidate is a Steering Committee member who has an interest in voting on other races. Also, any ACT members in attendance, including Steering Committee members, who are the candidates' spouses or family members, must leave during the presentation of the Research Committee Report for that seat. Office staff or anyone serving in an official capacity with the candidate's campaign must disclose their relationship. Candidates and their family and spouses may vote by proxy.
15. No candidate may make any speech or general remarks to the Steering Committee on the night that the Steering Committee is considering making its recommendations for endorsement to the General M embership.
B. A D D IT IO N A L R U L E S A N D PR O C E SS FO R E N D O R SE M E N T O F C IT Y C O U N C IL A N D SC H O O L B O A R D C A N D ID A T E S A N D O T H ER

C A N D ID A T E S FO R N O N -PA R TISA N O FFIC E S

In addition to the procedures in the ACT Bylaws and the rules specified in Part A of this Report, the following rules are to be followed in the process of determining ACT endorsement of candidates for City and School Board and other non-partisan elections:
1. The filing deadline for candidates in the M arch City Council election is early
December. Therefore, whenever possible, both the Research Committee interviews and the Candidates Forum should be conducted no later than early January. (See attached M odel Endorsement Time Line.) Care should be taken not to schedule the Forum on a date when the PUSD Board of Education, the City Council, or the PCC Board of Trustees is meeting.
2. If an incumbent was previously endorsed by the General M embership for his/her
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current seat and is unopposed, the Steering Committee may recommend him/her for endorsement without consideration by the Research Committee.
3. For City Council and School Board run-off elections in which ACT has not already endorsed a candidate in that run-off, a Steering Committee M eeting shall be held at which any ACT member may attend and vote for endorsement of a candidate. No mailed ballot shall be required for endorsement of candidates in City Council and School Board run-off elections. Special Notice of the meeting shall be provided in the preceding Phoenix where feasible or by special written notice to all members. The location of the meeting shall be accessible to the physically disabled. For other non-partisan run-off elections in which ACT has not already endorsed a candidate in that run-off, the Steering Committee may either vote for endorsement at a Steering Committee meeting at which any ACT member can vote as specified in Section B.2 above or may send an endorsement ballot to the General M embership in accordance with the ACT Bylaws.
C. A D D IT IO N A L R U L E S A N D PR O C E SS FO R E N D O R SE M E N T O F C A N D ID A T E S IN PA R T ISA N R A C ES
In addition to the procedures specified in the ACT Bylaws and the rules specified in Part A of this Report, the following rules are to be followed in the process of determining ACT endorsement of candidates in partisan races:
1. In those races where the ACT Research Committee decides to interview the candidates, all candidates in that race, regardless of political party affiliation, shall be invited to an interview with the Act Research Committee. However, when there are ten or more of candidates for a seat, the Research Committee may request permission from the Steering Committee only to interview candidates from the major parties.
2. If an incumbent was previously endorsed by the General M embership for his/her current seat and is unopposed in the primary by a member of his/her party, the Steering Committee may consider him/her for endorsement without the candidate's being interviewed by the Research Committee . However, the Research Committee will interview candidates for that seat who are members of other parties.
3. If the candidate endorsed by the General M embership loses in the primary,
the Steering Committee may either vote for endorsement at a Steering Committee meeting at which any ACT member can vote as specified in Section B.2 above or may send an
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endorsement ballot to the General M embership in accordance with the ACT Bylaws.
D . R U L E S A N D PR O C E SS FO R A C T T A K IN G ST A N D S O N ISSU E S.
ACT's taking stands on issues aims to influence our elected legislators on progressive issues, to reach out and support constituencies that are a part of a progressive coalition, and to articulate the core shared progressive values of our membership, while not interfering with the historic primacy for ACT's role in supporting the election of progressive public officials, in supporting electoral success for progressive propositions, initiatives, and referenda, and in opposing anti-progressive propositions, initiatives, and referenda.
1. Overview of process:
All stands on issues by ACT shall be pursuant to a three-step process in the following order: (1) consideration by an Issues Committee, (2) consideration by the Steering Committee, and (3) polling of the General M embership.
Step 1: Issues Committee consideration.
The ACT Steering Committee shall appoint an Issues Committee. The Issues Committee may meet monthly between Steering Committee meetings so as to make a Report to the Steering Committee on no more than one issue for consideration at any monthly meeting. As used herein, "one issue" can mean separate but related resolutions which can be voted on separately. The Steering Committee may, by majority vote of the Act m embers attending a Steering Committee meeting, direct the Issues Committee to consider a specific issue and report to the Steering Committee on that issue at the next meeting. If the Steering Committee does not direct the Issues Committee to consider a specific issue, the Issues Committee may decide which issue, if any, to consider and report out to the Steering Committee. The Issues Committee Report to the Steering Committee shall frame any issue as a resolution or resolutions that may be voted on by the General
M embership and shall contain an argument for the resolution(s) suitable for inclusion in
The Phoenix and, if there are differences on the issue, an argument against the
resolution(s) suitable for inclusion in The Phoenix. Any person, whether or not a M ember of Act, may make proposals to the Issues Committee that it consider an issue, but w hich issues to take up shall be solely at the discretion of the Steering Committee or, if the Steering Committee does not direct consideration of an issue, at the discretion of a majority of the Act members attending an Issues Committee meeting.
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Step 2: Steering Committee consideration of an Issues Committee Report:
At its monthly meetings at which it has received an Issues Committee Report, the Steering Committee shall consider the Report and may amend or revise the Report by a majority vote of the ACT members attending the Steering Committee M eeting. By a vote of at least 60% of the ACT members attending a Steering Committee meeting, a Report may be recommended by the Steering Committee and referred for a vote by the General
M embership. No Steering Committee approval of a Report shall constitute a stand on the issue by ACT unless it is approved by the General M embership as provided for in Step 3.
Step 3: General M embership approval.
If the ACT members attending a Steering Committee meeting, by a vote of at least
60% , submits a Report to the General M embership, a polling of the membership on the issue shall be sent out in the next Phoenix. If 75% of the General M embership voting supports the resolution(s) submitted, the stand on the issue shall become a stand on the issue by ACT until and unless there is a repeal of the support of the issue by 50% of the General M embership voting in a poll proposing its repeal. Upon approval of an issue by the General M embership, the Steering Committee and other duly-constituted committees of ACT m ay take such steps as they deem appropriate to communicate an issue-stand to public officials, the media, and to other organizations and constituencies. The Research Committee shall communicate to candidates ACT's stands on issues.
2. Procedure for Previous Act Stands on Issues:
W here ACT has previously endorsed a ballot proposition, the Steering Committee by a 75% vote of the Steering Committee M embers in attendance at a regularly scheduled Steering Committee meeting, may translate previous ballot proposition endorsement into an issues-stand; such an issues-stand may thereafter be treated in the same manner as any other issues stand approved by the procedures set out in the preceding sections 1-5.
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Bylaws of the Arroyo Democratic Club

(Originally Chartered 11/13/1990)
In order to support and strengthen the principles and unity of the Democratic Party, and to build on the tradition since 1972 of Democratic activism through ACT, we, the Democratic members of ACT do hereby organize ourselves into a Democratic Club that shall be known as the Arroyo Democratic Club (hereinafter referred to as the Club).
I. Authority
A. All powers of the Club shall reside in the Club General Membership. B. Only Club members may vote at any Club meeting.
II. Membership
A. Membership shall be open to:
1. Registered Democrats or
2. Persons who:
a. are at least 18 years old and
b. state their intention to register as Democrats when they register to vote.
B. Membership shall be determined by payment of dues. Dues shall be set by the
Steering Committee.
C. A membership form shall be submitted by each person requesting to be a member. D. The membership term shall be one year and shall run from January 1 through
December 31 with a three month grace period for renewal.
III. Meetings
A. The Club shall hold regularly scheduled General Membership meetings which shall be open to the public. The Club General Membership meetings may be held in conjunction with ACT General Membership meetings.
B. Such meetings shall include, but not be limited to, an annual meeting in January and a meeting at least one month prior to each statewide Primary or General Election. Additional meetings shall be called by the Steering Committee as necessary, or upon petition by 15% of the Club General Membership.
C. All members shall be notified by mail at least 10 days in advance of each Club
General Membership meeting.
IV. Administration
A. The administration of the Club shall consist of a Steering Committee composed of Club officers, the Chairs of all Committees that the Club Steering Committee shall establish, and all Club members who serve on the ACT Steering Committee.
B. The Club General Membership, at the regularly scheduled January meeting, and in accordance with election procedures established herein (Section VII), shall elect the following officers: President, Vice-President, Secretary, and Treasurer.
C. The terms of office for officers and members of the Steering Committee shall be one year.
D. A recall election shall be held upon petition of 20% of the Club General Membership. E. The Steering Committee may appoint temporary officers in the event of a vacancy,
until the next Club General Membership meeting, at which time a successor will be elected for the remainder of the term.
V. Powers and Responsibilities of the Steering Committee
A. Steering Committee Meetings shall be held monthly in conjunction with the ACT Steering Committee. Meetings shall be advertised at least 10 days in advance and open to all Club members. All Club members present at Steering Committee meetings may vote on all questions except endorsement recommendations made by the Steering Committee, recommendations to vote for candidates / issues, and money distribution.
B. The Steering Committee shall establish committees as it deems appropriate.
C. The Steering Committee shall be authorized to make policy decisions on consensus issues among Club members where time or other factors do not permit consultation with the Club General Membership. Consensus issues, for the purpose of these bylaws, shall be said to exist when 3/4 of the Steering Committee present at a regularly scheduled meeting, or when 3/4 of the total Steering Committee at a Special Meeting, or when polled electronically or telephonically, agree. The Steering Committee shall inform the Club General Membership of such decisions in the next newsletter.
D. The Steering Committee shall authorize expenditures for routine administrative functions, including fund raising and program events. Further, the Steering Committee is authorized to spend funds as it deems necessary on consensus issues among Club members between Club General Membership meetings.
E. Nine members of the Steering Committee shall constitute a quorum. VI. Endorsements and Organizational Support
A. The Club shall endorse only registered Democrats for any elective office.
B. There is no quorum requirement for endorsement votes.
C. The Club may offer its organizational support to candidates upon a majority of at least
60% in an endorsement ballot.
D. If 3/4 of the Steering Committee present at a regularly scheduled Steering Committee meeting, or 3/4 of the total Steering Committee at a special meeting, agree that there are more than three Democratic candidates whose philosophies are consistent with those of the Club and who have substantial support among Club members, then the Steering Committee may, before the balloting, reduce the required percentage for organizational support to 50% plus one of those voting.
E. Ballots may be accompanied by a recommendation of the Steering Committee for
each race or issue. Endorsement elections shall be conducted in accordance with election procedures established herein (Section VIII).
F. The Club General Membership shall be notified as feasible of Steering Committee meetings or other committee meetings at which action on endorsements or endorsement procedures will take place.
G. Upon petition of 20% of the membership the Steering Committee shall issue a special endorsement ballot.
H. No access to the files and computer data (herein known as files) maintained by the Club shall be granted without the formal endorsement of the Club General Membership acting in accordance with the procedures for endorsement set forth in these bylaws.
VII. Election and Voting Procedures
The membership of the Club recognizes that the Club is a democratic organization dependent on the good will of its members. Towards this end, the following rules shall govern the voting procedures for election of officers, Club endorsements and amendments to these Bylaws. The purpose of these rules is to prevent the manipulation of the endorsement process, to safeguard the voting privileges of members and to further the democratic principles and procedures of the Club.
A. A new member who wants to vote in Club elections must become a member on or before the meeting of the Steering Committee at which recommendations for officers, for endorsements or for Bylaw amendments are made to the Club General Membership.
B. No proxies or duplicated ballots may be used in Club elections.
C. The Steering Committee shall devise a system to stamp, emboss or sequentially number each ballot and ballot envelope with the goal of ensuring the integrity and privacy of the ballot.
D. Each completed ballot sent in by mail shall be submitted in the official ballot envelope. Each voting member must sign the outside of the Club ballot envelope.
E. Balloting shall be conducted by mail and/or at a special election meeting and may be conducted jointly with ACT endorsement elections. Each members who casts his or her
ballot at a Club General Membership Meeting at which an election is held must sign a voter roster and submit his or her ballot not more than ten minutes after the last speaker. The person chairing the Club General Membership meeting shall announce the specific deadline for submission of all ballots.
F. The counting of ballots for any Club election shall be conducted by those persons designated by the Steering Committee. No persons other than the Club officers or representatives of candidates being considered for the Club's endorsement may observe the counting of ballots. Such observers will be permitted to view the ballot counting process only if they remain silent and do not physically interfere with the persons counting the ballots.
G. Any challenges to specific ballots shall be decided by a majority of the officers of the
Club.
VIII. Amendments to the Bylaws
A. The Club General Membership may amend these bylaws by an affirmative vote of at least 60% of those voting on the amendment. Amendments shall be proposed upon petition by 20% of the Club General Membership or by the Steering Committee. Voting on Bylaw amendments shall be in accordance with the election procedures established herein (Section VII).
B. Proposed changes in the bylaws shall be published one month prior to a Club General Membership meeting when the changes will be voted upon. All changes not accepted shall be referred to committee.